Skip to main content
Skip to search
Skip to section menu
Skip to sidebar menu
View accessibility support page
Imperial College London
Imperial College London
Latest News
More News
Main Navigation
Study
Close
Study overview
Courses
Top Links
Search our courses
Explore subject areas
Chat to our students
Request information
Continuing professional development
Executive education
Adult education classes
Admissions
Top Links
How to apply
Fees and funding
Accommodation
Student visas and immigration
Events, tasters and talks
Visit us
Undergraduate Open Days
Summer schools
Virtual tour
Help centre
Find answers to frequently asked questions about studying at Imperial
International students
Learn more about what Imperial has to offer students from around the world
Student life
Discover more about our entrepreneurial community, and life in London
Research & Innovation
Close
Research and Innovation
Research support
At a glance
Support for staff
Support for partners and business
ICT research computing support
About Imperial research
At a glance
A-Z all research groups
Our research culture
Research Excellence Framework (REF)
Global Institutes
Centres of Excellence
Networks of Excellence
Funding opportunities
Impact case studies
Read case studies about Imperial research that has made a difference
Research news
The latest research news from across the College
Enterprise
Learn how we support entrepreneurship and find research-driven solutions
Be Inspired
Close
Be Inspired
Take part
Top links
Schools Outreach
What's on at Imperial
Staff and student volunteering
Engage online
Top links
Imperial news
Imperial Magazine
Imperial College Podcast
Societal engagement
The Great Exhibition Road Festival
Imperial Lates
Social media directory
Imperial Stories
The very best features and opinion from the Imperial community
Student stories
Find out about life on campus from our team of student bloggers
Imperial Today
Subscribe to our daily newsletter and receive the best stories from Imperial direct to your inbox
About
Close
About
Our leadership and strategy
Overview
Imperial strategy
Academic Strategy
Governance structure
League tables
Global Imperial
Our people and values
At a glance
President
Provost
Recognising our people
Search Imperial staff and researchers
Alumni stories
Equality diversity and inclusion
Our faculties and departments
Faculty of Engineering
Faculty of Medicine
Faculty of Natural Sciences
Imperial College Business School
Our campuses
Explore our London locations
Our values and behaviours
Our College Values both underpin and reflect our behaviour and are critical in shaping how we work
Sustainable Imperial
We will set a global benchmark for university sustainability
News
What's on
News
Give
A-Z
Close
Faculties and departments
Multidisciplinary networks, centres and institutes
Research groups
People finder
Administration and support services
Information for
Close
Prospective students
Current students
Alumni
Staff
Jobs at Imperial
Partners and business
Media
Donors
Parents
Conference organisers
Search Imperial
Search
Finance
Section Navigation
Close
Finance Overview
About us
Finance and the Chief Operating Officer's Team
Senior Finance team
Organisation charts
Feedback
Information for students
Information for staff
Governance
Financial services
Accounts Payable
E-Invoicing at Imperial College London
Bursary administration
Controls & Compliance
PCI DSS
PCI DSS Learning
PCI DSS Procedures and Guides
Incident Reporting
Anti-Money Laundering Policy
Suspected Money Laundering Reporting
Expenses
Imperial College Expenses Policy
Principles and responsibilities
Introduction
General principles
Expenses charged to research projects
Policy exceptions due to personal circumstances
What you can and cannot claim
Who can claim and how
Obtaining receipts to evidence expenditure
Receipt examples
Approvals
VAT and income tax
Advances
Use of personal credit cards
Imperial College bank details
Travel principles and essentials
Travel principles
Travel insurance
Medical costs associated with business travel
Passport and non-UK visas
Overseas and foreign currency transaction fees
Extended travel (private travel)
Group travel
Transport
Public transport
Rail travel
Taxis
Mileage (including use of private motorcars)
Car hire
Tolls, congestion, and parking charges
Air travel
Accommodation, subsistence meals and other overnight expenses
Hotels
Staying with family or friends
Short term rented accommodation
Extended stay rented accommodation
UK rates
Overseas rates
Subsistence meals
How to use the 24-hour meal rate
Receipts
Tips and gratuities
Incidental overnight expenses (IOEs)
Communication costs
Hospitality and entertaining
Staff and student entertaining
Business entertaining
Hospitality for meetings (including working breakfast or lunch)
Alcohol policy
Hall Warden's entertainment
Gifts and hospitality: The Bribery Act
Benefits in kind
Other
Child-care costs when attending a conference
Visiting research fellows: Subsistence repayments
Telephones and internet
Books, journals, magazines and periodicals
Relocation expenses
Training and education
UK visa and Immigration application fees
Professional subscriptions
Specialist clothing
Conference and facility fees
Clinical trial volunteer payments
Payments to third parties
Contributions and donations
Frequently asked questions
Contacts
Expenses declaration
Policy change
Expense types
Finance Systems
Finance Systems: Service Level Agreement
Finance Transformation
Current Projects
Income
Insurance
Information for claimant solicitors
Information for students
Placements
FAQs Student Travel Insurance
Student Travel Insurance
Liability Insurance
Country guidance
Travel insurance
Travel and Personal Property Insurance Policy
FCDO advises against travel
Liability Insurance
Employers' Liability
Public Liability
Payroll
Online access to payslips
Potential HMRC tax code fraud
Procurement
Purchasing, Accounts Payable, and Expenses Helpdesk
Tax
Training
Financial management
Finance Officers
Group Finance
Reporting
Account Reconciliation
Account Reconciliation Policies
Account Reconciliation Best Practice
Account Reconciliation Training
Account Reconciliation FAQ
Account Reconciliation Project
Capital and Controls
Capital Investment Appraisal
Corporate Accounting
Transformation
Financial Planning and Analysis
Treasury
Online Store: Short courses and payment links
TRAC
Research overhead rates
TRAC Committee and the Sector
TOAST
Commercial & Investment Activities Group
Investment Property Office
The Team
Property Portfolios
Scale Space
I-HUB
GradPad
Residential
North Acton
Find us at White City
Our offices at Scale Space
White City Campus
White City Innovation District
Commercial & Investment Activities Office
College Endowment
Annual report and accounts
Imperial in 2022–23
Imperial’s mission, strategy and vision
Imperial in 2022–23: People
Imperial in 2022–23: Partners
Imperial in 2022–23: Societal Impact
Imperial in 2022–23: Research and Enterprise
Imperial in 2022–23: Education and the Student Experience
Sustainability
Governance
Risk Management Framework
Financial review
Income
Expenditure
Corporate Governance and Internal Control
Corporate Governance
Internal Control
Responsibilities of the Council
Council and Council Committees
Independent auditors’ report
Financial statements 2022–23
Annual report and accounts archive
Finance index
Finance Training Hub
Finance Resources
Guidance Manuals
Imperial Videos
Online Learning
Reporting
Power BI
ICA reports
Discoverer Reports
Excel
Forecasting Skills
Service Now
Support for Finance Staff
Development and CPD
CPD
Technical Updates
Internal Presentations
BUFDG
Career Stories
Managers
New Starters
New Starters training
Imperial Essentials (Mandatory)
Support for Non Finance staff
Intro to Accounting
Finance Codes
Finance Systems Access
Additional Support
Home
Administration and support services
Finance
Financial services
Controls & Compliance
Controls & Compliance