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Claims and post-trip activities

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Claims and post-trip activities

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Expenses

Details of the College expense process including the expense policy and how to submit expense claims.

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Submitting an insurance claim

Details on how to submit insurance claims for medical expenses, personal belongings, money or cancellations whilst travelling on College business.

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Reporting an incident (SALUS)

Reporting accidents and incidents (including near misses) via the Salus tool.

Claims and post-trip activities

  • Expenses
    • Imperial College Expenses Policy
      • Principles and responsibilities
        • Introduction
        • General principles
        • Expenses charged to research projects
        • Policy exceptions due to personal circumstances
        • What you can and cannot claim
        • Who can claim and how
        • Obtaining receipts to evidence expenditure
          • Receipt examples
        • Approvals
        • VAT and income tax
        • Advances
        • Use of personal credit cards
        • Imperial College bank details
      • Travel principles and essentials
        • Travel principles
        • Travel insurance
        • Medical costs associated with business travel
        • Passport and non-UK visas
        • Overseas and foreign currency transaction fees
        • Extended travel (private travel)
        • Group travel
      • Transport
        • Public transport
        • Rail travel
        • Taxis
        • Mileage (including use of private motorcars)
        • Car hire
        • Tolls, congestion, and parking charges
        • Air travel
      • Accommodation, subsistence meals and other overnight expenses
        • Hotels
        • Staying with family or friends
        • Short term rented accommodation
        • Extended stay rented accommodation
        • UK rates
        • Overseas rates
        • Subsistence meals
          • How to use the 24-hour meal rate
        • Receipts
        • Tips and gratuities
        • Incidental overnight expenses (IOEs)
        • Communication costs
      • Hospitality and entertaining
        • Staff and student entertaining
        • Business entertaining
        • Hospitality for meetings (including working breakfast or lunch)
        • Alcohol policy
        • Hall Warden's entertainment
        • Gifts and hospitality: The Bribery Act
      • Benefits in kind
      • Other
        • Child-care costs when attending a conference
        • Visiting research fellows: Subsistence repayments
        • Telephones and internet
        • Books, journals, magazines and periodicals
        • Relocation expenses
        • Training and education
        • UK visa and Immigration application fees
        • Professional subscriptions
        • Specialist clothing
        • Conference and facility fees
        • Clinical trial volunteer payments
        • Payments to third parties
        • Contributions and donations
      • Frequently asked questions
      • Contacts
    • Expenses declaration
    • Policy change
    • Expense types
  • Submitting an insurance claim
  • Report an incident (SALUS)

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